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Trade Compliance & Warehouse Specialist

The Trade Compliance & Warehouse Specialist supports U.S. customs compliance, import/export coordination, warehouse and workshop zoning, inventory control, parts fulfillment, vendor onboarding, warehouse equipment maintenance, vendor coordination, invoice coding, and logistics execution for Kongsberg Maritime. This role serves as a local subject-matter expert for CBP/ACE-related processes, HTS/HTSUS classification support, tariffs, sanctions awareness, Temporary Importation under Bond (TIB), broker/freight forwarder coordination, vendor and business partner audits, and audit-ready shipment documentation.

The candidate must be hands-on in an active warehouse environment, capable of supporting order fulfillment, and required to participate in the warehouse on-call duty rotation to support urgent customer, service, shipment, or operational needs.

Key Responsibilities

  • Support U.S. import/export compliance, including CBP/ACE coordination, HTS/HTSUS classification support, country of origin, ECCN/export classification support, customs valuation inputs, tariff/duty tracking, sanctions awareness, and compliance documentation.
  • Monitor tariff and sanctions changes issued by U.S. government agencies/administration; support TIB workflows, qualification review, documentation accuracy, entry tracking, export/destruction follow-up, and retention of audit-ready records.
  • Maintain organized warehouse/workshop zones for receiving quarantine/hold, customer-owned property, TIB/bonded-status items, restricted/export-controlled items, returns, repairs, scrap, stock, and outbound staging.
  • Support receiving, inspection, put-away, cycle counts, inventory accuracy, min/max review, order fulfillment, sale of parts, technician material requests, parts staging, packing, and shipment readiness.
  • Coordinate inbound/outbound shipments with brokers, freight forwarders, carriers, product centers, service teams, customers, and internal stakeholders; select appropriate freight methods within cost, service, and compliance guidelines.
  • Support vendor onboarding, vendor setup documentation, vendor quoting, broker/freight forwarder coordination, business partner audits, documentation review, and corrective-action follow-up.
  • Coordinate approved service vendors for warehouse equipment maintenance, repair, inspection, and support services, including forklifts, racking, material-handling equipment, dock equipment, scales, and other operational assets.
  • Review, validate, code, and route freight, broker, and U.S. Customs duty invoices; reconcile tariffs, duties, brokerage fees, freight charges, landed-cost elements, and discrepancies with brokers, finance, procurement, and internal stakeholders.
  • Use ERP/inventory, procurement, ACE/related customs data, Microsoft Office, Adobe, and reporting tools to maintain records, support audits, prepare updates, train users, and improve local customs, warehouse, shipment, vendor, and invoice workflows.
  • Participate in the warehouse on-call duty rotation, including urgent response periods as assigned, to support critical customer commitments, service needs, shipment issues, equipment readiness, and operational continuity.

Authority

  • Place stock orders with product centers, intercompany sources, and approved vendors in accordance with the applicable company authority matrix.
  • Recommend and maintain warehouse min/max inventory levels, storage controls, zoning practices, inventory accuracy actions, and logistics process improvements.
  • Select freight methods within established business, cost, service, customer, and compliance guidelines.
  • Require correct or additional shipment, customs, vendor, broker, invoice, or internal documentation before shipment release, invoice approval, or entry closure when information is incomplete or inconsistent.
  • Escalate, hold, or pause shipments or warehouse movement when tariff, sanctions, export control, TIB, safety, customer-owned property, equipment readiness, or documentation concerns require review.
  • Request vendor setup or vendor updates through approved procurement/finance processes and recommend qualified vendors for logistics, customs, freight, warehouse, and equipment maintenance support.
  • Coordinate approved warehouse equipment maintenance services and escalate repair, safety, or operational readiness concerns that may impact warehouse continuity.
  • Validate and code freight, broker, and U.S. Customs duty invoices within assigned responsibility and route exceptions for approval, correction, or escalation.
  • Provide local guidance and training on customs, warehouse, shipment, vendor onboarding, invoice coding, on-call, and compliance processes.

Competence

  • Bachelor’s degree preferred in Supply Chain, Logistics, International Business, Business Administration, Operations Management, Engineering, or related field; equivalent directly relevant experience may be considered.
  • 7+ years progressive experience in trade compliance, customs operations, import/export, logistics, warehouse operations, supply chain, or related operational roles; 10+ years preferred for senior candidates.
  • Strong knowledge of U.S. customs processes, CBP/ACE concepts, HTS/HTSUS, tariffs, country of origin, customs valuation, ECCN/export classification support, TIB, recordkeeping, broker coordination, and audit readiness.
  • Hands-on experience with active warehouse operations, inventory control, workshop/warehouse zoning, parts fulfillment, shipping/receiving, equipment maintenance coordination, and on-call support.
  • Experience with vendor onboarding, vendor setup coordination, broker/vendor/carrier documentation review, freight and U.S. Customs duty invoice coding, landed-cost reconciliation, and discrepancy resolution.
  • Proficiency with ERP/inventory systems, procurement tools, Microsoft Excel, Word, Outlook, Adobe Acrobat, and reporting tools. Microsoft Dynamics AX/Axapta, Jaggaer, and ACE Portal experience preferred.
  • Licensed Customs Broker (LCB) strongly preferred; CCS, ASCM/APICS, CSCP or CPIM, CSCMP, or similar certification preferred.
  • Detail-oriented, audit-minded, collaborative, customer-focused, proactive, skilled in written/verbal communication, able to train users, resolve issues, and balance compliance, cost, service, and urgency.

What We Can Offer

  • Competitive compensation packages
  • Fully subsidized health & welfare benefits with an option of a high-deductible plan which includes an employer contribution towards your Health Savings Account (HSA)
  • Fully subsidized dental and vision coverage
  • Up to 5% employer match program, 401k
  • Flexibility with Paid Time Off
  • Career growth opportunities
  • Safe and collaborative culture

 

Work Location

New Orleans area (St. Rose), LA